Staff Accountant

We are a premier commercial real estate company situated in the vibrant NoMad neighborhood of New York City. Our company prides itself on delivering exceptional service to our tenants and maintaining a dynamic business environment. 

A NYC Owner and operator of commercial properties is looking for a Staff Accountant with automated Accounts Payable and real estate experience.

Process accounts payable invoices utilizing Avid accounts payable software. Assist in the preparation of excel schedules and other special projects. Provide support for general office administrative matters as needed.

• Accounts payable:
• Review vendor invoice information (including consistency of coding) for accuracy and make necessary revisions.
• Review invoices and match charges to work orders, packing slips and proposals.
• Review any invoices pending processing and resolve issues that prevent further approvals.
• Track invoices to Avid Invoicing for vendors that have not sent their invoices to Avid directly.
• Obtain and document explanations of any questionable invoice descriptions to assure that the invoice is coded to the appropriate general ledger account.
• Distribute invoices to the proper workflow to start the approval process.
• Track invoices through the approval process and encourage timely response.
• Mail payments to vendors when necessary.
• Filing of paid invoices and other documentation as needed.
• Maintains filing system process to keep track of files in our storage rooms.
• Answer vendor inquiries and analyze vendor accounts.
• Maintain existing excel schedules.
• Assist in the closing process including preparing journal entries, account analysis, and other financial schedules.
• Prepare annual form 1099 and 1098 filings for review
• Other Accounting/ Administrative support
• Prepare journal entries as needed and maintain filing.
• Summarize investment income from K-1 and 1099 forms and maintain electronic files.
• Prepare excel schedules as needed and work on special projects.
• Provide support for front desk receptionist duties and other administrative matters.

Knowledge and Competencies:

Knowledge: Accounting principles, Accounting Software (Avid and MRI preferred), skilled in Excel with the ability to create complex spreadsheets to track, analyze and audit data.

Competencies: Professionalism, analytical thinker, written and verbal communication, detail oriented, collaborative, drive for results with the ability to exercise good judgment and follow instructions without excessive supervision.

Key Performance Indicators:

• Consistent, timely and accurate payment of all vendors, including the avoidance of duplicative vendor payments.
• Consistent, timely and accurate preparation of utility log excel schedules.
• Availability to work on special projects while keeping up with core job responsibilities.

Education:

Preferred: B.S. or Associates degree in Accounting

Experience:

Required: 5+ years accounts payable and general accounting experience with real estate industry exposure preferred.

Certifications & Licenses:

None required.

Physical Requirements/Environment/Working Conditions:

Requires extended periods of sitting, typing and reviewing information on a computer screen. Additionally, extended periods of standing, bending, stooping and some lifting in connection with filing is required.

Job Type: Full-time

• Compensation commensurate with experience.
• Salary - $60k - $70k 
• Benefits:
  • 401(k) with matching
  • health insurance
  • paid time off
  • flexible spending account

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