Administrative Assistant

We are a fire protection contractor headquartered in Bronx, NY. At Allstate Sprinkler Corp, our mission is to build a distinguished and financially strong organization whose high standard of excellence is embraced by employees, clients and the community we serve.

As an Administrative Assistant you will work closely with the Operations Manager and be responsible for various types of functions including, but not limited to the following:  answering phones; requesting certificates of insurance; data entry for a Work in Progress (WIP); tracking client’s proposals on Excel spreadsheets; learning and utilizing the NYC Dept. of Building’s website for obtaining DOB sign-offs.

• Support Operations Manager 
• Answer phones for managers including 
• Keep track of bids/proposals for new projects, file back up
• New jobs/contracts – enter customer & contract information in Unix (our billing system), make job folders
• Update project addresses and project tracker lists
• Perform data entry for Work in Progress (WIP)
• Manage click safety account
• File Contract and Vendor invoices
• Order office supplies as needed

• 2+ years of experience in an office setting or administrative role
• Highly organized and great communication skills
• Intermediate MS Word and Excel skills
• Ability to learn new systems with ease
• Bilingual (Spanish) is a huge plus

• We appreciate our employees and offer competitive pay, as well as comprehensive benefits.  
• Flexibility of hours.
• A stable company, in business 50 years.
• Pay rate: $20 per hour.

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