Accounting and Front Office Associate

Tyndall Engineering & Design is a growing structural engineering and design firm with multiple offices across the Southeast. We pride ourselves on professionalism, client service, and operational excellence.

We are seeking an Accounting and Front Office Associate  who will take ownership of both financial transactions and front-office operations, ensuring accuracy, organization, and exceptional client service.

The Accounting and Front Office Associate plays a key role in keeping both financial operations and office support running smoothly. Success in this role means invoices are processed on time, accounts are reconciled, clients and vendors are supported professionally, and office operations are efficient. This position provides the foundation for leadership to make informed financial decisions and for employees to work effectively in a well-managed environment.

Accounts Payable & Vendor Management (First 30–60 Days):

• Accurately process and code vendor invoices in QuickBooks.
• Ensure vendor payments are processed on time and resolve discrepancies quickly.
• Maintain professional relationships with vendors.

Accounts Receivable & Client Billing (First 60 Days and Ongoing):

• Prepare and send client invoices on schedule with zero errors.
• Monitor aging reports weekly and follow up with clients on late payments.
• Reduce days outstanding by consistent and professional follow-up.

Front Desk & Client Service Coverage (First 30 Days and Ongoing):

• Answer and route all incoming calls in a professional, helpful manner.
• Handle client and vendor inquiries promptly, ensuring a positive experience.
• Provide administrative support such as document preparation, printing, and filing.

Office Operations & Organization (First 60–90 Days and Ongoing):

• Maintain organized filing systems for paper and electronic client project documents.
• Manage office supplies and coordinate maintenance of office space and equipment.
• Anticipate and resolve office needs proactively.

Financial Records & Reporting (Ongoing):

• Perform monthly bank and credit card reconciliations accurately and on time.
• Assist with month-end close tasks and provide data for dashboards and leadership reports.
• Ensure financial records are organized, accurate, and accessible.

Team & Leadership Support (Ongoing):

• Support managers with administrative and accounting projects.
• Collaborate with project managers to ensure billing accuracy.
• Contribute ideas for improving workflows and efficiency.

Key Success Measures

• Invoices (AP/AR) are processed on time with zero errors.
• Late client payments decrease due to consistent follow-up.
• Clients, vendors, and callers consistently experience professional interactions.
• Filing systems (electronic and paper) are current and well-organized.
• Bank/credit reconciliations and reports are accurate and timely.
• Office supplies and space are proactively maintained without disruption.

Required Qualifications

• Associate’s degree in Accounting, Business Administration, or related field (or equivalent experience). 
• 1–3 years of experience in accounting support, administrative services, or customer service.
• Proficiency in QuickBooks Required (Desktop preferred) 
• Microsoft Office (Word, Excel, Outlook) Required 
• Strong organizational skills with high attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks, prioritize effectively, and maintain professionalism under deadlines.

Reporting Structure

Reports to: Finance Manager / Administrative Manager

Works closely with: Leadership Team, Project Managers, Vendors, and Clients

Salary range $40k-$55k

Job Type-Full Time

Competitive paid time off 

Complimentary snacks