Client Care Specialist

PtEverywhere is a growing web- and mobile-based physical therapy practice management software company headquartered in Cary, NC. We provide an elite, all-in-one EMR+ solution designed by and for physical therapy practice owners, supporting clinics in all 50 states. More than just a healthcare technology company, we pride ourselves on going above and beyond for our clients—helping them enhance patient outcomes, grow successful practices, and strengthen their communities. Learn more at pteverywhere.com.

We are seeking a detail-oriented, highly organized Client Care Specialist to join our growing team. This unique, entry-level role blends software training and onboarding with customer support and strategic communications.

You’ll work closely with our Client Care and Product Teams to support physical therapy clinics, improve user satisfaction, drive revenue, and strengthen brand loyalty. This position is ideal for someone who enjoys problem-solving, building relationships, and contributing to the evolution of emerging healthcare technology.

This role offers opportunities for career growth within the company and is focused on providing support to customers in a fast-paced environment.

• Provide exceptional support to clients by answering billing- and software-related questions with professionalism and empathy
• Ensure high levels of customer satisfaction through proactive support, active listening, and timely issue resolution
• Assist clients in navigating EMR systems, billing workflows, and practice management software
• Develop and deliver strategic client communications that build trust, satisfaction, and long-term loyalty
• Create and maintain written and video content for our online Support Knowledge Base
• Communicate client feedback to the Product Team and help identify opportunities for software improvements
• Collaborate with Technical, Sales, and Product Development teams as needed
• Attend and actively participate in weekly staff meetings

• Bachelor’s degree preferred
• Experience in medical billing, physical therapy practice management, or a related healthcare field (a plus)
• Confidence with computer and mobile device technology to provide Tier 1–2 technical support
• Proficiency with EMR systems and billing software preferred
• Strong verbal and written communication skills; able to communicate clearly with small business owners, healthcare providers, and internal teams
• Excellent attention to detail, organization, and follow-through
• Proven ability to de-escalate issues, problem-solve, and resolve conflicts
• Self-directed, collaborative, and positive in a fast-paced environment
• Must be able to work on-site in Cary, NC

Salary Range: $40k-$50k 

Why Join PtEverywhere?
This is an exciting opportunity to combine your medical billing and healthcare knowledge with the fast paced world of health tech. At PtEverywhere, your work directly impacts patient outcomes, clinic success, and the future of physical therapy software. If you’re passionate about supporting small businesses and improving healthcare through technology, we’d love to hear from you.

Benefits:

• Competitive health insurance
• Dental and Vision insurance
• Health savings account (HSA) with Employer contribution
• Generous 401(k) with company matching
• Life Insurance
• Paid time off
• On-site gym membership