Rethink Associate

• Building the Network: We connect restaurants, community-based organizations, and food donors to deliver meals where theyʼre needed most.
• Setting the Example: Through our Sustainable Community Kitchen, we demonstrate what dignified, community-centered food access can look like
• Advocating for Change: We champion policy and systems change to create a more sustainable, equitable food future for all.

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this position. The incumbent may be required to perform job-related responsibilities and tasks other than those stated in this job description.

• Provide comprehensive administrative support to the Executive Office, Finance, Data and Technology, and Programs departments.
• Assist with creating and maintaining documentation, including reports, presentations, and spreadsheets.
• Manage correspondence, including drafting emails, memos, and letters for various departments when needed.
• Perform data entry and database management tasks, ensuring accuracy and confidentiality of information.
• Support the Finance department with invoice processing, expense tracking, and budget preparation.
• Support the Programs department in conducting weekly audits at shelters and community sites based on our partnerships. This includes focusing on inventory, receiving, operations, and service management (tracking guests, meals, portions, and leftovers).
• Support the Programs Team in managing surveys for guest food satisfaction at shelters and community sites based on our partnerships.
• Assist with coordinating events and operations logistics, including venue arrangements, attendee communication, and material preparation.
• Participate in special projects and initiatives as assigned by different departments, providing flexible support to meet evolving organizational needs.
• Act as a liaison between departments to facilitate communication and streamline administrative processes.
• Other duties as assigned.
  
  

QUALIFICATIONS:

• A bachelor's degree in business administration, public policy, non-profit management, or a related field is preferred.
• Minimum 2+ years of experience in an administrative role, preferably supporting multiple people and departments.
• Knowledge of basic research skills.
• Ability to plan, organize, and prioritize work to ensure compliance with established deadlines.
• Ability to maintain an efficient and organized filing system to ensure that items can be retrieved promptly.
• Ability to follow instructions and work independently with limited supervision.
• Ability to determine the most effective and efficient method to accomplish work objectives and goals.
• Ability to obtain and maintain a professional working relationship with outside vendors and other contacts.
• Ability to work well under the pressure of deadlines.
• Proficiency in Google Workspace and/or Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
• Experience with CRM/donor management systems (Hubspot preferred).
• Ability to maintain the confidentiality of the work.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and tasks as needed.
• Ready and willing to learn as the organization evolves.
• A desire for a professional career in non-profits.
• Positive attitude, self-confidence, common sense, and excellent listening skills. No job too small mentality!
• Must embrace the mission and core values of Rethink Food.

WHAT YOU BRING TO THE TABLE: Commitment to embodying our values of -

Inventiveness: At our core, we are relentlessly curious about solving problems. As our name suggests, we’re a team of creative thinkers, but we’re also hands-on doers, challenging norms with humility to find practical solutions that can create lasting change.

Vulnerability: Guided by an “always be better” mindset, we are a team that intentionally reflects on what we are doing well and where we need to improve. We hold ourselves and each other accountable, every day. No blame, no shame — we just want to be sure we’re always doing the right thing.

Thoughtfulness: Our vision for a nourished and thriving world starts with nourished and thriving individuals in each of our communities. Our work is centered on the needs of the people that bring our communities to life. We don’t pretend to have all of the answers. We are committed to listening and learning in order to identify and scale solutions that ensure stable and reliable access to healthy food for all so each and every community can thrive.

COMPENSATION
The salary for this position is $66,300. We also offer a complete benefits package including medical, dental, vision, disability, life insurance, PTO, paid holidays, two weeks per year for an organization-wide office closure to recharge, a retirement plan with employer match, free nutritious lunch daily, and a progressive parental leave plan.

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